As the global community was rocked by COVID-19 earlier this year, we’ve all had to rethink traditional ways of doing things. We’ve been forced to adapt to a major shift; going from a co-located workspace to an entirely remote one.
But this is also a chance to grow and to ensure your team thrives during these unprecedented circumstances.
Here are three tools that can help any entrepreneur manage their virtual workspace and remote teams by focusing on three major cornerstones — or three Cs: communication, collaboration, and cohesion.
- Asynchronous Communication
Tool: G-Suite for Business
G-Suite provides your team with access to a suite of web products powered and developed by Google. For a monthly fee — depending on the size of your business — your team can utilize applications like Google Meet for video conferencing, and Google Chat for team messaging needs. The bundle also includes unlimited cloud-based storage on Google Drive. Storage is an important component of remote work given that efficient leaders ensure all staff has access to everything they need virtually.
- Better Collaboration
Trello is a project management tool that helps teams navigate and organize information and tasks, and see what work is getting done. The idea here is not to focus on how many hours your team is working, instead it is better to shift efforts towards results-based tracking. In other words, tracking your team’s output. And, Trello lays that out for you on its user-friendly interface. With Trello, you can view real-time project updates, allowing for greater productivity as you track individual progress as well as overall growth. It also provides a way for your employees to get perspective on the company’s projects as well as a sense of traction and accomplishment when they complete their tasks.
- More Cohesion
Tool: Team Personality Tests
Aside from technologies that can help ease the transition, leaders must never forget the human aspect that comes with managing teams. Crucial to successful team management is an understanding that each team member has unique qualities and competencies that define their approach to work. So, try engaging your team in a personality test! We’ve all heard of the Myers Brigg test, but have you heard of the Enneagram personality types? The Enneagram is a model of human psychometrics, defining nine different personality types as well as subtypes. It offers insights into what personality types your team members potentially fall into, so that you can understand their strengths and potential areas of improvement as well as motivators and stressors. More importantly, you get insight into how they communicate and how to effectively communicate with them when providing feedback. This type of tool can spark cohesion between your team members as they better understand themselves and each other on a deeper level. Couple this activity with a coaching session and you will be amazed at how fluid your team dynamic can become.
These tools are available for free or at a price point that varies depending on your team size. We suggest you explore them and see if they help with your team’s productivity. Let us know!
We were so interested in learning more about this topic that we dove a little deeper by speaking to an expert on remote work. Our conversation with Candace Giesbrecht, Director of Engagement for Teamit, was very insightful on how to navigate this “new normal” work environment and we will be sharing that podcast soon.
In the meantime, here’s a short snippet!
“Generally, people who work remotely are actually shown to be more productive and are actually more at risk of burnout and loneliness rather than sort of getting less work done,” Candace told Atomic 47 this week.
So, the responsibility falls, now more than ever, onto leaders to take the time to acknowledge efforts put forth by their teams.
“The burden on the leaders is to try and ensure that there’s enough engagement and inclusion and even just communication for all staff,” she said.